How to Share Airbnb Calendar with Cleaner: 5 Effective Methods (2025)

Sharing your Airbnb cleaning calendar with your cleaner is super important for keeping your rental tidy and guests happy. But how do you do it? There are a few easy ways to make sure your cleaner knows when to spruce up your place.

The best way to share your Airbnb calendar with your cleaner is to use third-party property management software or a dedicated cleaning app. This gives them direct access to your booking information without any extra steps. It’s simple and keeps everything in one place.

You’ve actually got some solid free options too. You could sync everything with Google Calendar, use the built-in co-host feature (which most hosts totally overlook), or create a simple spreadsheet system. While these methods need a bit more manual work, they’re perfect if you’re just starting out or running a smaller operation. The key is picking what matches your business size and management style.

Key takeaways:

• Third-party property management software offers comprehensive solutions but requires monthly subscription fees.

• Dedicated cleaning apps like TurnoverBnB provide specialized features for cleaning management but add extra costs.

• Airbnb’s co-host feature is the most direct and integrated method for sharing cleaning schedules with your housekeeping team.

• Free calendar syncing through iCal/Google Calendar works well for basic scheduling needs but may require manual updates.

• Offering cleaners a $100 bonus for cleanliness mentions in reviews can significantly improve cleaning quality.

Who Am I?

But first, why should you trust me? Hi! I’m Theo, a passionate Airbnb strategist and marketing specialist who turns Airbnb properties into highly profitable ventures. I help hosts optimize their listings, master online marketing, and create exceptional guest experiences that keep the 5-star reviews flowing. When I’m not maximizing rental potential, you’ll find me hunting for the next hidden property gem.

The Importance of Efficient Airbnb Calendar Sharing

As someone who’s helped hundreds of Airbnb hosts optimize their operations, I gotta tell ya that syncing your calendar with cleaners isn’t just a nice-to-have. It’s straight-up essential for running a profitable short-term rental business.

When managing an Airbnb property, ensuring your cleaners can instantly see your booking schedule is essential. When your cleaners can instantly see your booking schedule, you’re basically putting your turnovers on autopilot. No more frantic last-minute texts or missed cleanings that tank your reviews. Plus, most successful hosts I work with have noticed that proper calendar management helps keep their cleaning crews happy and reliable. Trust me, a well-organized calendar system is gonna be your secret weapon for scaling your Airbnb empire.

Method 1: Utilize a Third-Party Property Management Software

Let’s talk about leveling up your Airbnb game with some seriously cool tech.

1. Pick your perfect match – top players like Guesty, Lodgify, or Hostaway have fantastic features for hosts just like you

2. Hook up your Airbnb calendar (takes like 5 minutes, seriously!)

3. Get your cleaner onboard with a simple invite link

4. Watch the magic happen as cleaning schedules auto-populate

Pros:

• Handles everything from guest messages to team management – way more than just cleaning schedules

• Perfect if you’re listing on multiple platforms (Airbnb, VRBO, you name it)

• “Free” if you’re already using a third-party property management software

• Sweet data insights to optimize your business

Cons:

• Gotta budget for monthly subscription fees (but totally worth it for serious hosts)

• Might be overkill if you’re only looking to share calendars

Pro Tip: Most platforms offer free trials, so you can test drive before committing. I’ve seen hosts cut their management time in half with these tools, but remember to pick one that matches your portfolio size.

Method 2: Use a Dedicated Cleaning Management App

Let’s talk about one of my favorite ways to keep your cleaning game on point – using dedicated cleaning apps. Trust me, this has been a game-changer for many hosts I’ve worked with. Using dedicated cleaning apps can help you coordinate with professional Airbnb cleaning services, ensuring a high standard of cleanliness.

1. Choose your cleaning sidekick (I’d recommend Breezeway or Turno – they’re pretty much the go-to platforms in our industry)

2. Link up your Airbnb listing through the app’s dashboard

3. Get your cleaning crew onboard by sending them an invite link

4. Watch the magic happen as everything syncs in one place – schedules, tasks, the whole nine yards

Pros:

• These apps totally get the vacation rental cleaning hustle – they’re built specifically for us hosts

• You’ll love the built-in checklists and photo verification features (perfect for quality control!)

• Super smooth communication with your cleaning team – no more endless text threads

Cons:

• Gotta factor in their monthly subscription (but hey, peace of mind ain’t free)

• Sometimes doesn’t play nice with other hosting tools you might be using (like third-party property management software)

Pro tip: Most of these apps offer free trials, so you can test drive before committing. That way, you’re not stuck with something that doesn’t fit your hosting style.

Method 3: Use Airbnb’s Co-Host Feature

Here’s how to set it up:

1. Log into your Airbnb dashboard and navigate to “Co-hosts” (yeah, it’s tucked away in the settings menu – they really should make it more visible!)

2. Add your cleaner’s email and select “Limited Access” – this keeps your financial info private while giving them the scheduling info they need

3. Make sure to check the “Cleaning Schedule” permission box – this lets them see exactly when guests check out

4. Enable notifications for your cleaner (trust me, you’ll want this for those last-minute bookings)

Pros:

• Works right outta the box with your existing Airbnb setup

• Your cleaner gets automatic notifications about new bookings

Cons:

• Gotta share some account access (though it’s pretty limited)

• Can’t customize much beyond basic settings

• Doesn’t work if you’re listing on multiple platforms (VRBO, Booking, you name it)

Pro Tip: Before giving access, have a quick chat with your cleaner about their experience with the Airbnb platform. Some cleaning services prefer using their own scheduling software or dedicated cleaning apps, and that’s totally fine too!

Method 4: Share Your iCal or Google Calendar

Let’s talk about another free way to keep your cleaning crew in the loop – calendar syncing.

1. Grab your Airbnb calendar iCal feed by accessing the ‘Availability Settings’ in your hosting dashboard (super quick – just click ‘Export Calendar’)

2. Pop that feed into Google Calendar or whatever calendar app you’re using

3. Share it with your cleaning crew’s email (takes like 30 seconds!)

4. Set those viewing permissions – you probably want them to see everything but not edit stuff

Pros:

• Won’t cost you a dime – perfect for those starting out

• Works with basically any calendar app out there

• You can add your own notes like “Deep clean needed!” or “VIP guest incoming!”

Cons:

• Sometimes you gotta manually refresh things

• Might take a few mins for changes to show up everywhere

• Takes a bit to get the hang of things – both for you and your cleaning crew

• Missing some fancy cleaning-specific features you’d get with paid tools

Pro tip: I’ve found that most successful hosts pair this with a simple cleaning checklist in Google Docs. While it’s not as fancy as paid solutions, it gets the job done without adding another monthly subscription to your expenses.

Method 5: Create a Shared Spreadsheet

Here’s how to set it up:

1. Create your spreadsheet in Google Sheets (it’s totally free, y’all!)

2. Pop in your bookings and cleaning schedule manually – trust me, it’s not rocket science

3. Hit that “Share” button and add your cleaning crew’s email

4. Keep it fresh with regular updates (pro tip: use red for urgent cleans, green for completed ones)

Pros:

• Won’t cost you a dime (more profit in your pocket!)

• Customize it exactly how you want – it’s your show

Cons:

• Gotta update everything by hand (kinda time-consuming when you’re scaling)

• Mistakes happen when you’re manually entering data

• Learning the ropes takes time – both for you and your cleaning crew

• No automatic pings to your cleaner about new bookings

Look, real talk – while spreadsheets are getting the job done for lots of hosts, they’re not ideal if you’re managing multiple properties or aiming to scale your Airbnb business. You might wanna consider a proper cleaning management system, like dedicated cleaning Apps or property management software, if you’re serious about optimization.

Bonus: The $100 Trick That Keeps My Airbnb Spotless

Let me tell you something that’s totally changed the cleaning game at my Airbnb properties. I started offering my cleaners a $100 bonus every time a guest specifically mentions cleanliness in their review, and wow, what a difference!

My cleaning crew now treats each turnover like they’re prepping for a white-glove inspection. They’re getting those bonuses like crazy – hitting all those easily-missed spots like air vents and baseboards that used to get overlooked. Think about it: for just a small investment, my properties are consistently scoring 5-star cleanliness ratings. Plus, my cleaners are sticking around longer since they’re making more money. It’s a win-win that’s seriously boosted my hosting game.

Choosing the Right Method for Your Needs

Let’s get real about picking the best way to sync your Airbnb calendar with cleaners. If you’re managing properties and want to maximize your ROI, this decision matters big time.

For hosts already using property management software like Guesty, Lodgify, or Hostaway, I’d definitely leverage their built-in cleaning team features – it’s a no-brainer for seamless operations. Not using any PMS yet? A dedicated cleaning app (Breezeway or Turno) could be your best bet for maintaining those 5-star cleanliness reviews that boost your listing’s visibility.

The key is finding what works for your specific setup while keeping your operational costs in check. Trust me, having dealt with numerous hosts through my consulting work, the right system will drastically reduce those dreaded “cleaners didn’t show up” scenarios that tank your reviews.

Conclusion

Whether you’re managing a single property or building an Airbnb empire, having an efficient system for sharing your calendar with cleaners is crucial for success.

While a simple spreadsheet might work when you’re starting out, consider upgrading to dedicated cleaning management software or property management systems as you scale. The small investment in the right tools, combined with smart incentives like the $100 cleanliness bonus, can dramatically improve your guest reviews and operational efficiency.

Remember – a reliable cleaning schedule isn’t just about maintaining your property; it’s about creating the consistent, high-quality guest experience that sets successful Airbnb hosts apart from the competition.

Frequently Asked Questions

Q: What are the best practices for sharing my vacation rental’s availability with my cleaning service?

Best practices are using a dedicated cleaning management app or third-party property management software.

Keeping your property clean and organized is crucial for securing future bookings and positive reviews.

It’s also smart to have a backup plan, like texting your cleaner about last-minute changes. This helps avoid mix-ups.

Q: How do I ensure my cleaner can see upcoming bookings without revealing sensitive price information?

None of the above methods will reveal any sensitive price information to cleaners.

Q: What methods can I use to automate the turnover process for my cleaners after each Airbnb guest?

Use a third-party property management system or dedicated cleaning app that sends automatic notifications to cleaners when guests check out.

You can set up automated messages to remind cleaners about upcoming turnovers. Some hosts also use smart locks to give cleaners timed access, making the whole process smoother.